forms

Please click on each form below to download the PDF. Forms should be submitted to the Office of Registration and Records, or mailed to:

Office of Registration and Records
San Francisco Art Institute
800 Chestnut Street
San Francisco, CA 94133

Add/Drop Form: Students may change their schedules any time after priority registration, until the end of the add/drop period, by completing an Add/Drop Form at the Office of Registration and Records. Changing from one section to another of the same course requires adding and dropping. The add/drop period takes place during the first two weeks of the semester. After the second week, a student may withdraw from a course until the eleventh week, and a grade of W is assigned; after the eleventh week, a grade of F is assigned. Please consult the academic calendar for the exact dates for adding, dropping, and withdrawing from classes.

Change of Address: SFAI needs your current local address and phone number. Your address and phone number are very important for reaching you regarding academic advising, faculty contact, sending your grades, and sending your bill.

Change of Grade Form: An instructor may file a change of grade to replace an Incomplete or I grade. A change of grade may also be filed when the instructor has determined that a computational (misinformation, omission of work) or procedural (clerical) error occurred in the assignment of the original grade. A grade may not be changed as the result of reexamination of the student or the submission of additional work by the student after the close of the term.   Concerns regarding grades must be addressed within two semesters following the term in which the grade was originally assigned.

Change of Major: To change majors, a student must obtain the signature of the Department Chair. An undergraduate student considering a second major in his or her degree program must initially contact the Director of Undergraduate Advising to determine the possibility of completing all requirements for both majors. A change of major after the beginning of the third year may require completing courses beyond the 120 semester units minimum for the BFA degree.

Concurrent Registration: Courses taken at other regionally accredited colleges and universities may be applied to SFAI degree requirements if the course is not offered at SFAI. Approval must be obtained in advance of registering at the transfer school. Students who do not have prior approval risk the course not being accepted as transfer credit. Concurrent registration cannot be used to constitute full time status at SFAI, nor can it be used towards the last 30 units of the BFA degree. 

Declaration of Major: New students with fewer than 12 transferable studio units declare a major at the end of their first year at SFAI. Declaration of Major forms require the signature of the Director of Undergraduate Advising. New transfer students with 12 or more transferable studio credits declare a major at the time of admission to SFAI.

Directed Study Contract: Directed Study is designed for an educational need that is not met by the available curriculum. It is an academic option available to upper division undergraduates who have earned a minimum of 60 semester units and to all graduate and certificate students. Both graduates and undergraduates may contract for no more than 6 units of Directed Study in a term; no more than 12 units of Directed Study may apply to the degree and no more than 6 may apply to the Post-Baccalaureate Certificate.

FERPA Release Form: Enrolled students may complete a FERPA Release Form, which gives permission to SFAI faculty and staff to discuss with specified persons (e.g., parents or guardians) information regarding the student’s academic record. Such permission remains in effect until the student formally revokes it by notifying the Office of Registration and Records in writing.

Incomplete Grade Petition: An incomplete (I) grade may only be given to a student who has maintained satisfactory attendance and work of passing quality in a course, when serious illness or extraordinary circumstances prevent completion of required work.

Withdrawal Form/Discontinuing Registration: Students admitted to degree or certificate programs are expected to register each semester until graduating. However, circumstances sometimes require withdrawing before graduation. This withdrawal may be temporary (leave of absence) or permanent. Filing a Withdrawal Form ensures that appropriate offices are notified and a departure date is established in order that adjustments to a student’s financial aid and student-account records may be determined. Additionally, students must meet with the Dean of Students as part of the exit interview process.

A leave of absence is granted only to continuing students in a degree or certificate program. A leave is offered for a period not to exceed two semesters in that program. Extending a leave beyond this period requires documentation satisfactory to the Director of Registration and Records. A new student is not allowed a leave of absence during the first semester of registration in a degree program; rather, the term of entry will be deferred. Students who do not return from a leave by the semester designated on their Withdrawal Form will be automatically withdrawn by the Office of Registration and Records. Returning to SFAI will require an application for readmission.

Petition to Graduate: Submit your Petition to Graduate to the Office of Registration and Records the semester before your term of graduation. This allows us to evaluate your curriculum requirements before you register for your final semester. There is a $100 commencement fee charged in your final semester.

Degrees are conferred at the end of each term. The date of your degree (the date which will appear on your transcript and diploma) is the date of the last day of instruction of the term of completion; for those completing during summer, this date is the last date of the last summer session in August.

All students who have successfully completed their requirements during any semester prior to or by the end of the spring semester, and all students who will complete their requirements during the summer sessions immediately following the commencement ceremony, may attend the commencement ceremony in May. For more details about the ceremony, see our Commencement page.

It is your responsibility to confirm with the Office Registration and Records that all forms are in order and that documentation of completion of all requirements has been received by the Associate Registrar. If you have to postpone graduation, simply advise our office, in writing, of your new projected completion date.

Registration Form: Please refer to the Course Schedule for information regarding registration.

Substitution Form (Undergraduate and Graduate): This petition represents a change to the curriculum that has been designed for your degree/certificate. The change is unique to the individual student submitting the petition and must be considered and approved for that area of the curriculum by the Department Chair or Graduate Director.

Transcript Request Form: Official transcripts are $5 each. Requests submitted without payment will be returned. Processing takes approximately 1­–2 weeks. Rush Requests require an additional flat fee of $10 and are processed a day after the request is received. One unofficial transcript may be requested at no charge.