disciplinary process

Community standards and disciplinary procedures have been established to address allegations of violations of the Student Code of Conduct or other campus policies and procedures. Students in violation of local, state, or federal laws may also be subject to disciplinary action by SFAI. It is the protocol of the Student Affairs Office to investigate all reported incidents and complaints or to refer the report to the appropriate office.

Violations of Student Code of Conduct or Other Campus Policies

After reviewing the complaint thoroughly, the conduct officer assigned to the complaint will determine which campus policies and community standards may have been violated. The conduct officer will determine the best resolution given the presented facts of the complaint: (1) mediation, or (2) administrative hearing, hereby referred to as a “conduct conference.” It may be necessary for the conduct officer to consult witnesses or the complainant to determine the correct course of action. When the nature of the complaint is deemed to be a possible violation the SFAI Nondiscrimination/Nonharassment policy, the procedures and associated disciplinary actions will follow those presented under the Nondiscrimination/Nonharassment policy located in this handbook.

Mediation

The conduct officer may refer a matter to mediation in cases where expulsion or suspension from SFAI is not considered as a potential sanction and where there are no known pending charges in criminal court. Mediation is only an option when the parties involved agree to enter into a formal mediation process coordinated by campus constituents. (In cases where there is no agreement among the parties about seeking mediation, formal disciplinary procedures will be employed.) The results of a mediation conference do not become part of a student’s official disciplinary record, but a record is kept of the findings and agreements reached. Mediation is not an option, even voluntarily, for cases involving allegations of sexual assault and misconduct.

Conduct Conference

The purposes of the conduct conference are to review the complaint with the respondent, to investigate the validity in the original complaint and to discuss options for resolving the complaint. The respondent is the student accused of violating campus policies and community standards. The conduct officer will send a summons notice to the respondent to meet within five business days after the initial complaint is received. The conduct officer may find it necessary to consult with the complainant, and witnesses, if necessary to help with the decision. The respondent must respond to the summons within five business days and must schedule a conduct conference within 10 business days from the date of the summons letter. Once a conduct conference has occurred and all information on a complaint is reviewed, the conduct officer will render a decision. If the conduct officer determines that a preponderance of evidence indicates that the respondent is responsible for violating SFAI’s policies and Code of Conduct, the conduct officer will then issue appropriate sanctions to the respondent through a letter of sanction. The respondent may appeal the conduct officer’s decision. Instructions on filing an appeal will be provided to the student in writing. The respondent will also be informed in writing if the conduct officer determines that he or she is not responsible for any violation of SFAI’s code of conduct. Students should note that disciplinary action may be taken, and sanctions may be enacted, if they fail to attend the conduct conference. In cases that involve substantial threat, the Dean of Students and/or Dean of Academic Affairs maintains the right to continue or initiate an interim suspension, pending the outcome of the conduct conference and any subsequent appeal. All communication, including summons and resolution notifications, will be transmitted through the student’s SFAI email address.

Sanctions/Disciplinary Action

The degree of disciplinary action depends upon the seriousness of misconduct, the circumstances involved, and the overall record of the student who has been found to be in violation of the Student Code of Conduct, if applicable. Disciplinary action may include but is not limited to one or a combination of the following:

1. Verbal or written warning that future misconduct may result in further or more severe disciplinary action.
2. Disciplinary probation. The student may remain at SFAI on the condition of demonstrated behavior that is acceptable to SFAI within a specified period of time.
3. Housing Probation. The student may remain in SFAI affiliated housing on the condition of demonstrated behavior that is acceptable to SFAI and community living within a specified period of time. Students on Housing Probation are limited in applying for future housing contracts and/or special exceptions.
4. Loss of privileges: denial or exclusion from SFAI areas, buildings, or activities for a specified period of time, including removal from SFAI student housing.
5. Restitution: requirements to perform community service or make payments to SFAI or to other individuals, groups, or organizations for damages incurred as a result of a violation.
6. Interim suspension: temporary separation between the student and SFAI in circumstances that threaten the safety and well-being of any member of the SFAI community, threaten the preservation of SFAI property, or threaten to disrupt the normal operations of SFAI. The student may not enter any campus building, property, or residence or be present on campus without the written permission of the Assistant Dean of Students or the Dean of Students.
7. Suspension: loss of student status for a specified time with resultant loss of all student rights and privileges. A suspended student will be required to leave campus and not be permitted to return until the time of the suspension is elapsed. A suspended student will lose credit for subjects carried that semester and fees and tuition will be forfeited according to the normal withdrawal policy. The disciplinary action will be recorded on the transcript. A student may be dismissed during such a suspension if the conditions of the suspension are violated.
8. Dismissal: permanent termination of student status. Notification of dismissal will appear on the transcript and the student will be barred from SFAI’s premises.

Academic Integrity and Misconduct Policy

The rights and responsibilities that accompany academic freedom are at the heart of the intelectual, artistic, and personal integriy of SFAI. At SFAI, we value all aspects of the creative process, freedom of expression, risk-taking, and experimentation that adhere to the fundamental value of honesty in the making of one's academic and studio work and in relationship to others and their work. 

Misunderstandings of appropriate academic conduct will not be accepted as an excuse for academic dishonesty. If a student is unclear about appropriate academic conduct in relationship to a particular situation, assignment, or requirement, the student should consult with the instructor of the course, Department Chair, Program Directors, or the Dean of Students. Students can also access the full Academic Integrity and MIsconduct Policy in the Student and Campus Handbook, linked above. 

    Privacy and Records Retention

    Student discipline records are confidential. The disclosure of information from such records is subject to the Family Educational Rights and Privacy Act (FERPA). For more information regarding FERPA, see Privacy Rights .

    The Student Affairs Office retains student discipline records for seven years from the date of the notice of final disposition. When there have been repeated violations of the SFAI code of conduct, all student discipline records pertaining to an individual student will be retained for seven years from the date of the final disposition in the most recent case. In those cases where the final disposition is dismissal, the student's discipline records will be retained indefinitely.